Remotely accessing a Mac is designed to be easy. Apple has spent a lot of time ensuring anyone can log in to their Macs — both desktop and laptop — from any other Mac device, anywhere. And, besides, there are a variety of third-party apps ready to help with that too.
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Still, remotely managing their Mac sounds overly complicated to a lot of people. From how you connect to sharing files or screens to using your Apple device as a remote mouse, we want to demystify the process in the easy-to-follow guide below.
How to access your Mac from another location
There're two ways: you can allow remote login to your Mac from another computer, or allow others to access your computer using Remote Desktop (it's available from the App Store).
Remote Mouse for Mac lets you use your mobile device to control your computer, both by moving the cursor and entering text when needed. With this app, you can step away from your computer. If you are using a VPN or VNC viewer and want to access your Mac remotely, you will need to setup a password first. It is also possible to use iOS devices, such as an iPhone and iPad, through Apple Remote Desktop, available from the App Store. How to stay on the same page with Screens.
Best Remote Access Apps for Mac
There are times when you want to access your Mac remotely, and there are many different solutions to remote access your Mac. Best utilities in one pack, give it a go!
Allow remote login to your Mac from another computer
For devices using the same macOS, you can allow remote Mac login using a Secure Shell (SSH). This enables Mac remote desktop access using a Secure File Transfer Protocol (SFTP).
To set up Remote Login:
You can either select All Users, which means any other device on your network, or any Mac you own, can access and connect, or click the plus sign to pick the exact users.
When you want to remotely log in to your Mac from another device, you need to know your username (the name that appears when you login) and your computer's IP address. Write them down and keep them safe, as allowing access to your Mac does make it potentially less secure, especially over cellular or public Wi-Fi networks.
Accessing, controlling, or viewing information on your Mac can be done with a built-in Terminal or any other SSH app using your username and IP address.
Allow others to access your computer using Apple Remote Desktop
With macOS Sierra remote Mac access and control is even easier. To set up it:
If you are using a VPN or VNC viewer and want to access your Mac remotely, you will need to setup a password first. It is also possible to use iOS devices, such as an iPhone and iPad, through Apple Remote Desktop, available from the App Store.
How to stay on the same page with Screens
Collaboration has become of utmost importance to today's workplaces. And with more and more people working remotely, being on the same screen (ahem, page) is a must.
Screens allows you to work remotely with any computer regardless of your location. Whether you are on a business trip or traveling, stay confident knowing you can access any file on your home computer at any time.
This robust screen sharing tool for Mac supports:
To start using Screens, get the app from Setapp and configure the following:
Remote desktop client for Mac
Control any computer remotely – a perfect way to access your Mac from anywhere without limitations.
Share files between devices
Today we have plenty of ways to send and share files. But ask someone to send something, and you are likely to get it through email. Due to the ubiquitousness of email, it's still the default method for file sharing, despite its obvious flaws and constraints.
Fortunately, there are much better ways:
Native macOS File Sharing
Few people know that their Mac has native file sharing functionality built in. To use this feature, activate it in the Sharing pane of System Preferences by checking File Sharing. If you only want to share specific folders, add them to the Shared Folders list. If you only want specific users to access the folder, add them to its Users list. Otherwise, everyone will be able to access it.
AirDrop
Although not the most reliable solution, AirDrop works fine for occasional sharing a file between Apple devices. In the Finder, choose Go and then AirDrop on both the sending and receiving Mac. As soon as you see the receiver's user icon, drag the desired file onto it to send.
Dropshare
If you don't want to send files Mac-to-Mac directly but rather through a cloud storage, there is no easier way than Dropshare. The app works with numerous cloud providers, from Dropbox to Google Drive, and saves your files for sharing by simply dragging them onto its menu bar icon.
File Transfer Protocol (FTP)
The most technical but also the most robust way to share files from your mac is to use FTP, which you could do either through Terminal or an FTP Client, the latter being much more user friendly.
There are a few popular FTP clients one could choose from. The robust file managing app ForkLift covers most of the FTP functionality but takes it to the next level and could be a viable replacement for the Finder altogether with its quick search, instant previews, and file comparison.
DCommander is another full-featured file transfer app for Mac that combines speed and reliability, able to handle thousands of files, schedule backups, and even automate transfers.
At last, when it comes to sharing the same files on different devices, an app like ChronoSync Express becomes invaluable.
ChronoSync Express is powerful tool for sharing and transferring files from Mac to Mac, or any another Apple device. With a feature called Synchronizer Document, you can select which files need to be automatically synchronized and shared between devices, just like that:
Do you need to use a VPN (Virtual Private Network)?
Whether you are working on your Mac directly, logging into your Mac remotely, or sharing access with someone else, security should be on top of your mind.
As a rule of thumb, you should always use a VPN when connected to a public Wi-Fi network, as someone could log in and see the information you send just as easily as you do.
And with remote access — even in the View Only mode — someone can see every file and document on your Mac, except those that are password protected. Unfortunately, if you leave passwords in a visible document, you expose yourself to immense risks.
A secure VPN client for Mac like Shimo is well worth using to stop unwanted eyes from lurking around, especially if you are sharing sensitive files, financial records or customer data.
However, for extra peace of mind and security, consider firing up your VPN automatically on all networks you are not 100% sure about to keep your emails, bank accounts and personal documents safe.
To share your Mac with someone else, download a remote Virtual Network Computing (VNC) app like Jump Desktop. With full remote access and Mac remote control, the other person — or yourself connecting to another Mac — can have the same level of control as the person using that device. Except for Admin level access, since it's password protected.
Starting with Jump Desktop is easy: either yourself (gaining access) or the person you are giving a remote view or control access to your Mac, needs to add details of the device and the password.
Secure your access with VPN
Get a VPN client for Mac to avoid privacy infringement while connecting remotely. It's secure and free to try.
Once permission is granted at the other end, remote Mac screen sharing or control (whereby you can use the iOS device as a remote mouse) becomes possible.
How to use your iOS device as a remote mouse
If your remote work starts on a patio hammock somewhere in east Asia, you should note that Apple iOS devices, such as an iPhone or iPad, can be used to control a Mac remotely, much like a mouse can control a desktop or laptop. Apps that make this possible work on VNC.
Remote Mouse is the easiest, most effective way to turn your iOS device into a wireless remote control for your Mac.
Although remote access through a local network would be most effective, since the closer you are to the device the quicker the connection, it's also possible from anywhere in the world, providing the network is secure and fast enough.
Setting up and granting access to the iOS device is the same process as when someone wants to access using a Mac. Except you need to give them a password. And make sure it is different from your primary Mac or iOS (App Store) one.
So working together or checking on your devices can be done from anywhere in the world and there are lots of ways to do that, from sharing screens and files to having complete access to a system set up far away. Setapp equips you with all the apps needed to remotely access any device you need and elevate your work to the global level.
These might also interest you:
BestWireless Mouse for MaciMore2019
I've used both wired and wireless mice in my computing lifetime. Since I switched to wireless, however, I've been much happier. I'm not worried about the length of my cord, getting tangled with my other peripherals, or using up precious USB ports. My best investment was Apple's Magic Mouse, which is designed specifically for Mac and works like a mini trackpad. There are other great options out there, too. If you don't like the flat design of the Magic Mouse, check out the rest of our favorites below.
Perfect for most: Logitech M720Staff favorite
Also known as the Triathalon Mouse, Logitech's low-cost, high-powered wireless mouse is a great mid-range product. It's called the Triathalon Mouse because it has three Bluetooth device connections. You can use it with your iMac Pro at home, your MacBook Pro on the go, and your PC at work.
$34 at Amazon
Ergonomic design: MX Ergo
The MX Ergo is very comfortable and allows you to navigate your Mac without having to move your hand or wrist around on a mousepad all day. It is a fantastic mouse for those looking for something with an ergonomic design.
$77 at Amazon
Ambidextrous: Kensington Expert Wireless Trackball Mouse
Lefties and Righties can use this trackball mouse with aplomb. It's perfect for video editors, and the circular scroll wheel makes it easy to scan multiple pages or frames. The ergonomic design helps with wrist pain, and the additional padding ensures you're holding your arm at the proper angle.
$85 at Amazon
Best for wrist pain: Logitech MX Vertical
This vertical mouse has been specifically designed to relieve pain caused by resting your hand incorrectly on a traditional mouse. Its design positions your arm in its natural resting angle to improve comfort and help correct bad computer posture.
Elite gaming mouse: Logitech G602
Logitech's G602 is the best wireless mouse for clicking with the speed and efficiency needed to get through the toughest dungeon, beat the baddest boss, or out-skill the most talented sporting opponent.
$37 at Amazon
App Mouse For MacGamer's delight: SteelSeries Rival 650
SteelSeries makes an impeccable gaming mouse with nearly zero lag, pinpoint accurate crosshair placement, and the lowest lift-off detection around. Its buttons and weight balance is highly customizable for even the pickiest gamer.
$94 at Amazon
Budget option: Amazon Basics Wireless Mouse
If you're looking for a basic mouse with no bells and whistles, and you don't want to pay a lot for it, Amazon makes a reliable, simple mouse with no frills in your choice of fun colors. It also costs less than a large pizza.
$15 at Amazon
Triple productivity: MX Anywhere 2S Wireless MouseRemote Mouse For Mac Free Download
If you're a multiple computer/multiple platform user, this is the mouse you need. It supports three different devices and is cross-platform compatible with Mac and PC. The 4000dpi Darkfield sensor also ensures that it works on any surface, including glass.
From $55 at Amazon
Apple's own: Apple Magic Mouse
Apple designed the Magic Mouse to work seamlessly with the Mac. Its multitouch surface lets you perform gestures like swiping to move between pages or scroll through websites, double-tapping with one finger to zoom, double-tapping with two fingers to call up Mission Control, and more.
From $69 at Amazon
Ultra fast: Logitech MX Master 3 Advanced Wireless Mouse
Another winner from Logitech, this wireless mouse is built for speed. The electromagnetic magspeed wheel is not only ultra-fast; it's precise (down to the pixel) and quiet. Set up app-specific customizations and work seamlessly on three computers or devices at once.
From $69 at Amazon
Our recommendations
There are all different types of mice on the market for every kind of user. I find the MX720 to be the most well-rounded with great features at a great price, supporting up to three Bluetooth connections at once, letting you quickly switch between multiple devices at the touch of a button.
Apple's own Magic Mouse is genuinely perfect for gesture-based mousing around on the Mac, having been made by Apple to blend a traditional mouse with multitouch gestures. We just wish it had a less cumbersome charging method.
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